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Managing Recurring Escrow Payees

You can manage several aspects of an escrow payee's record through the Escrow Recurrent Payees screen.

To modify an escrow payee's payment schedule, posting name, or reference name

1. Open the Finances tab in the Keystone ribbon and click Recurrent Payees.
   The Escrow Recurrent Payees screen appears.
2. Select the payee from the Escrow Payee drop-down list.
3. Edit the Name to Post and Reference Name fields, if needed.
   Name to Post is a short name that will be recorded when a disbursement is made to this payee.
   
   The Reference Name is a title that describes the reference data - for example, Policy Number, Tax ID, and so forth - that will be used for screen and report headings.
4. Edit the Payment Schedule, if needed.
   The Payment Schedule can be set to Unequal Periods, Monthly, Every 2 Months, Every 3 Months, Every 6 Months, or Annually.
   
   The Due Dates table appears when you select Unequal Periods for the Payment Schedule. You can add the due dates (month and day expressed as MM/DD) of the various payments here.
5. Click the Close button when you are done.

To modify an escrow payee's name or category

In some cases, you can modify an escrow payee through the Escrow Recurrent Payees screen by making changes on the Escrow Recurrent Payees Add/Delete/Modify window.

1. Open the Finances tab in the Keystone ribbon and click Recurrent Payees.
   The Escrow Recurrent Payees screen appears.
2. Click the Add/Delete/Modify button.
   The Escrow Recurrent Payees Add/Delete/Modify window appears.
3. Edit the Escrow Recurrent Payee name field or the payee's Escrow Category as needed.
   If you choose to modify an escrow payee that is in use by one or more homeowners, the Escrow Recurrent Payee Change Confirmation window appears listing all homeowners attached to this payee. If you click Yes to accept the changes, the change will be made for all of the homeowners in that list. If you click Cancel, no changes are made.
4. Click the Close button in the Escrow Recurrent Payees Add/Delete/Modify window when you are done modifying escrow payees.

To delete an escrow payee

In some cases, you can delete an escrow payee through the Escrow Recurrent Payees screen by making changes on the Escrow Recurrent Payees Add/Delete/Modify window.

You cannot delete an escrow payee until you have removed the payee from all homeowner records attached to that payee.

1. Open the Finances tab in the Keystone ribbon and click Recurrent Payees.
   The Escrow Recurrent Payees screen appears.
2. Click the Add/Delete/Modify button.
   The Escrow Recurrent Payees Add/Delete/Modify window appears.
3. Click the record selector to the left of the Escrow Recurrent Payee field for the payee you want to delete.
4. Press the Delete key.
   If you choose to delete an escrow payee that is in use by one or more homeowners, the Escrow Recurrent Payee Deletion window appears listing all homeowners attached to this payee. You cannot delete the escrow payee until you have removed the payee from all homeowner records attached to the payee.
   
   You must go back to all related homeowner records and remove the payee from each one. When no homeowners are attached to the payee, you can come back and delete the payee from this window.
5. Click the Close button in the Escrow Recurrent Payees Add/Delete/Modify window when you are done.